Administrative Assistant | Tokyo

Japan Enterprise Sales-340

The Administrative Assistant will focus on providing a wide array of administrative, logistical, and project-related support to members of our Leadership Team in Japan. Our team is in rapid-growth mode and the right candidate will be professional, quick, creative and motivated! This role will have the ability to work cross-functionally across the company and the Administrative Assistance must be confident, proactive and have the ability to stay steps ahead of the team. 

Job Duties and Responsibilities:

  • Manage and maintain multiple schedules; coordinate travel on as-needed basis
  • Organise team events, socials, offsite meetings, etc
  • Process expense reports
  • Maintain trusting relationships with customers, prospects, team and contacts
  • Coordinate logistics for visitors

Minimum Required Knowledge, Skills, and Abilities:

  • Minimum 2-4 years of experience in a support role
  • Ability to interact in a professional manner with customers, prospects and internal team
  • Experience with web-based scheduling and collaboration tools
  • Experience with arrangement of schedules and logistics, at times, across multiple time zones
  • Outstanding time management skills and attention to detail
  • Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
  • Expectation of complete confidentiality on all business matters
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions
  • Excellent verbal and written communication skills
  • Ability to remain energetic and positive in a fast paced environment
  • Excellent common sense and ability to make solid judgment calls autonomously
  • Ability to be proactive and anticipate next steps
  • Get along well with a variety of personalities; team player attitude
  • Able to establish/maintain vendor relationships
  • Working knowledge of Office 365, Box, AMEX travel, Concur, Coupa and Salesforce a plus

Okta is an Equal Opportunity Employer


Okta, Inc. is a publicly traded identity and access management company based in San Francisco. It provides cloud software that helps companies manage and secure user authentication into modern applica...

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