Contracts Administrator

Chicago, Illinois Legal-170

This position will be based in Okta’s Chicago, IL offices.   Okta has all of the great perks you would expect from a tech company like competitive salary, equity incentives, and flexible time off. If you want to work at a company that values personal growth, professional development, volunteerism, and solves complex problems with an incredible, dedicated, and supportive team of legal leaders then Okta is the place for you!

A successful candidate will have a proven track record using a Contracts Management System (CMS) and working with internal and external stakeholders to appropriately generate and route agreements run reports, data analysis, support negotiations, support execution of agreements and store and track key terms of executed agreements.  The Contracts Administrator will also assist the Legal Operations team with other projects as needed. 

Essential Functions/Responsibilities

  • Serve as a back up to the Contracts Managers in supporting the Commercial Legal team, Sales team and other business units to intake agreements
  • Create and implement reporting processes to obtain, validate and analyze contracts data
  • Demonstrated understanding contracting terminology and contracting process (i.e., Master Subscription Agreements, Partner Agreements, Statements of Work, Non-Disclosure Agreements, Amendments, and various other agreements)
  • Flexibility and willingness to assist with ad hoc and special projects, as requested
  • Ability to work collaboratively with Sales Account Executives and other identified stakeholders in support of the worldwide Legal and Sales team’s use of the CMS
  • Demonstrated ability to work with minimal direction and supervision independently as well as in a team environment
  • Ability to evaluate non-standard requests and determine where they fit in an existing process and assist in creating a process for resolving such non-standard requests
  • Contribute to contracts management processes that scale globally
  • Establish, maintain and support processes to ensure compliance with internal policies
  • Manage and update the CMS and ensure all final contracts are integrated and activated in the CMS

Required Skills/Qualifications

  • Undergraduate degree or equivalent work history
  • Exceptional oral and written communication skills
  • 3+ years of contracts administration and/or contracts management experience
  • Ability to manage a high volume of sales related agreements
  • Pleasant, responsive, and service-oriented attitude
  • Have meticulous attention to detail and high-quality work product
  • Strong analytic and organization skills
  • Ability to establish and maintain effective and collaborative relationships with all key stakeholders
  • Strong understanding of contracts and contractual terms
  • Ability to handle high stress situations in a professional, business-like manner
  • Entirely credible and trustworthy 

 Additional Desired Skills

  • Experience using the Apttus Contracts Management System a plus
  • Experience with using Salesforce dashboard and report creation a plus
  • Paralegals and legal secretaries encouraged to apply

Okta is an Equal Opportunity Employer.



Okta, Inc. is a publicly traded identity and access management company based in San Francisco. It provides cloud software that helps companies manage and secure user authentication into modern applica...

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